Working as an Administration Officer within an Academic Library

Over the summer I worked as an Administration Officer at QUTs Garden Point Library while their usual AO was on holidays. It has definitely given me a new take on the library, much more of the bigger picture! I now notice building issues, which can affect staff and clients alike and know who to liaise with to fix these problems. Working in role has allowed me to meet new people associated with the library but not part of main library team ( librarians & library advisers) such as cleaners, facilities management and tech support.

I have compiled a list of the generic capabilities I gained and developed whilst in this role as well as the interesting things I learnt about libraries as a whole.

Generic Capabilities I am learning as a Library Administration Officer –

  1. Written communication via email & logging jobs.
  2. Organisation – developing key register, stationary room.
  3. Time management – working through work efficiently & with priority.
  4. Communication – with supervisors and other staff ranked higher than me & my supervisors. Professionally liaising with other departments and staff members.
  5. Problem solving – analysing problem and applying appropriate solution or assigning problem to the correct person e.g. moving furniture from loading dock.
  6. Technology – improving skills using outlook calendar, editing sharepoint site, using suresite, BEIMS.

Knowledge I am learning relating to Libraries –

  1. How they run i.e. professional breakdown, maintenance.
  2. That many people, besides the librarians, are involved with the library such as academics, cleaners, IT staff, finance officers, teaching staff and managers.
  3. There needs to be a lot of organisation in order for everything to run smoothly.
  4. The library is managed by the Branch Library Manager who reports to the Director of Library Services who reports to someone higher. Essentially the library is middle management.


Go back to Part D – Professional at Work


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